July 6, 2025

by AVAin AVAA Meeting Minuteson Posted on

In attendance: Beck, Carrie, Harry, John, Karen, Kathleen C., Kathleen P.

Alonda Villa Acquisition Association (AVAA) Meeting Minutes

Next Scheduled Meeting: Saturday, July 12 at 10:00 AM
Location: Home of Kathleen P.

Committee Updates

1. Membership Changes

  • Announcement: Kathleen P. announced that Jim has stepped down from the committee.
  • Replacement: Beck will take Jim’s place on the committee.

2. Fundraising & Financial Updates (Karen)

  • New Bank Account:
    • AVAA is opening a business account with Sound Credit Union.
    • Benefits include Saturday hours, local access, and no fees for business accounts.
  • Registration Status:
    • AVAA is now registered with the State of Washington and the IRS.
    • The association has both a UBI number and a Federal Tax ID.
  • Bylaws:
    • Karen referenced the Bylaws regarding bank account and non-profit requirements.
    • According to the Bylaws, AVAA must:
      • Meet at least once per year.
      • Maintain a President, Treasurer, and Secretary.
    • Motion: Accept the Bylaws as presented.
      • Result: Motion approved.

3. Organizational Status (Harry)

  • The current committee operates in an interim capacity until the official co-op is formed.
  • Donations received at this stage are not tax-deductible until feasibility and purchase are established.

Fundraising Committee Report (Kathleen C.)

Ideas Under Consideration:

  • Community Cookbook (“Heritage Cookbook”)
    • Solicit recipe contributions from residents.
    • Include ad space for local businesses and donor acknowledgments.
  • Spaghetti Feed Fundraiser
    • Venues under consideration: Sacred Heart Church or Senior Center.
  • Hole-in-One Golf Contest — Jay spearheading the event.
  • Haunted House / Harvest Party
  • GoFundMe Page for online donations.
  • Donation Campaign Kickoff:
    • Plan to launch direct donation requests.
    • Discussion included how to make residents feel connected and informed.
    • Proposed to send meeting minutes to all residents to increase transparency and invite participation (audience-only attendance encouraged).

Motion: Proceed with all listed fundraising ideas.
Result: Seconded and approved.

Communications & Information Sharing

  • Discussion: Whether to consolidate all information through a central source or allow each group to handle its own communication.
    • Decision: For now, each group will distribute information independently to encourage engagement and attract more volunteers.

Motion: Post AVAA meeting minutes on both the website and the lodge bulletin board.
Result: Seconded and approved.

Website & Branding

  • Website Development:
    • Team members Harry, Jesse, and Derek are developing a temporary website.
    • Motion: Formally establish the AVAA website and have AVAA fund and own it.
    • Result: Seconded and approved.
  • Lodge Communication Board:
    • Motion: Acquire a whiteboard for the lodge window to post community updates.
    • Responsible: Carrie’s Communications Group will purchase and install the whiteboard.
    • Result: Seconded and approved.
  • Branding:
    • Harry is working on developing a logo for AVAA.

Mailing & Fundraising Letter

  • Motion: Send a fundraising letter via USPS, including:
    • A return envelope addressed to AVAA c/o Karen (1310).
    • Envelopes will not include a stamp.
    • A future drop box will be placed near Karen’s home for donations.
  • Result: Seconded and approved.
  • Access: Kathleen P. will keep the second set of keys to the drop box.

Next Meeting

📅 Date: Saturday, July 12
🕙 Time: 10:00 AM
🏠 Location: Home of Kathleen P.

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